Records & Elections Department - Records and Licenses Division

Holiday Notice: The Records & Licenses office will be closed Monday, May 29th, 2023, in observance of the Memorial Day holiday.

To minimize public health risks, we have adopted measures to help limit the number of persons in our office at any given time.  If the need to be here in-person arises, please call or email in advance to make an appointment. Many of our services can be completed by mail and phone with fax or email documentation when required.  Masks are optional, but welcomed.  Please, observe all recommended health precautions in affect at the time of your appointment and bring your own pen in the event one is needed.

We've MOVED: The Records & Elections Department has relocated our offices from the historic Courthouse to our new location in the Kalapuya Building, 4500 SW Research Way in Corvallis.

Most services we provide can be completed by phone, mail, fax and email. If you need to record a real estate instrument one option is to use an online eRecording service via one of our electronic recording service partners listed here. We apologize for any inconvenience this might create and ask for your continued patience and understanding.

In the Records and Licenses Division you will find public real property records, such as, deeds, mortgages, liens, easements and subdivision plats among other public records kept safe for permanent retention.  Marriage licenses are issued and civil marriage ceremonies are performed by the County Clerk every other Tuesday afternoon.  Additional services provided by the County Clerk's Records and Elections Department include, voter registration, passport applications, election management, domestic partnership registration and dog licensing.

About Us (Video)

The Records & Licenses Office is located on the second floor of the Benton Kalapuya Building, 4500 SW Research Way, 2nd Floor in Corvallis, OR 97333.  We remain available on an appointment only basis 8am to 4pm Monday through Friday, our phone number is 541-766-6831 and our fax number is 541-766-6675.

The Records & Elections Department Director is James Morales.  This position also serves as the appointed County Clerk and reports to the County Administrative Officer, Joseph Kerby.  The County Clerk manages the following program areas: Real Property Records, Marriage Licenses, County Records Center, Dog Licenses, Board Property Tax Appeal staff, Domestic Partnerships, Civil Marriage Ceremonies, Voter Registration, Election Management, and Passport Applications.

The Records & Elections Department accepts cash, checks, money orders, Master Card and VISA debit and credit cards, as well as, Discover credit cards. "Consumer convenience fees" are applicable to card payment options.